Information on data protection in accordance with Articles 13 and 14 of the General Data Protection Regulation (GDPR) regarding the collection of personal data as part of the application process
The JKI processes your personal data as part of your application.
Below, you will find information about what personal data is collected, from whom it is collected, and how this data is processed. You will also find out who to contact if you have any questions.
1. Who is responsible for data processing and who can I contact?
The responsible body is
The President of the Julius Kühn Institute,
Prof. Dr. Frank Ordon
Erwin-Baur-Str. 27
06484 Quedlinburg
Tel.: 03946 470
praesident@julius-kuehn.de
The central technical contact persons are specified in the relevant job advertisement.
You can contact the official data protection officer at
Data Protection Officer
Erwin-Baur-Straße 27
06484 Quedlinburg
Phone: 03946 47 107
datenschutz@julius-kuehn.de
2. What personal data is processed?
- Personal details (last name, first name, address, telephone number, email address, date and place of birth)
- All application documents
- Emails or cover letters in the context of applicant communication
- Information obtained through selection tools
If you already work in public administration, your personnel file will only be requested from your previous personnel department in the event of a change of department/secondment or transfer from another employer or from another federal state with your consent.
3. Purpose of processing
A selection process will be carried out to fill the advertised position(s), for which the personal data of the applicants (m, f, d) is required in order to select the best candidates. We collect and store the data required for the application process electronically from the documents you send us. Automated decision-making, including profiling, in accordance with Art. 22 (1) and (4) GDPR does not take place.
4. Legal basis
The data is processed on the basis of Art. 6 (1) (b) and Art. 88 GDPR, § 26 BDSG; § 106 (4) BBG.
The processing of information about a severe disability or equal treatment (health data) is based on Art. 9 (2) (b) GDPR in conjunction with § 164 SGB IX.
5. Who receives my data?
Personal data will only be made available to individuals within the JKI to the extent necessary for personnel selection purposes.
The involvement of other individuals or authorities (public or non-public) must be necessary or required by law. For example, the equal opportunities officer must be involved in all personnel measures (Section 25 of the Federal Equal Opportunities Act). The staff council has a right of co-determination in hiring matters (Section 78 of the Federal Personnel Representation Act). It is therefore involved in the selection process accordingly. The representative for severely disabled persons is also involved in accordance with Section 178 of the Social Security Code, Book Nine.
For selection procedures, the JKI uses the Datenverarbeitungszentrum Mecklenburg Vorpommern GmbH (DVZ) in Schwerin as the operator of INTERAMT, with which a separate data processing agreement has been concluded in accordance with Article 28 GDPR. Processors are contractually obliged to handle personal data in the same confidential manner as the JKI. The service provider is not permitted to use the data of applicants for purposes other than those agreed in the contract.
6. How long will my data be stored?Wie lange werden meine Daten gespeichert?
Personal data of successful applicants (m, f, d) will be transferred to Human Resources and will be included in the future personnel file upon hiring.
Personal data of unsuccessful applicants (m, f, d) will be deleted or destroyed six months after completion of the respective application process (position filled). This does not apply if legal provisions prevent deletion, if further storage is necessary for the purpose of providing evidence, or if you have expressly consented to longer storage.
7. What are my rights as a data subject?
According to the General Data Protection Regulation (GDPR), you have the following rights. You can assert these rights with the Julius Kühn Institute (data protection officer, see above).
Right to Access – Art. 15 GDPR
You have the right to access information about the personal data processed about you, including its origin, recipients, the purpose of processing, and the duration of storage. Exceptions to this right are regulated in § 34 BDSG.
Right to Rectification – Art. 16 GDPR
You have the right to have incorrect personal data concerning you corrected.
Right to Erasure – Art. 17 GDPR
You also have the right to have your personal data erased by the data controller. This is only possible if the data is no longer necessary for the purposes for which it was collected, if it is processed unlawfully, or if you have withdrawn your consent. Exceptions to this right are regulated in § 35 BDSG. Exercising this right may lead to exclusion from the application process.
Right to Restriction of Processing – Art. 18 GDPR
Furthermore, you have the right to restrict the processing of your personal data. This means temporarily preventing further processing of your data. Restriction typically occurs during the examination phase of other rights by the data subject. When processing is restricted, these personal data—apart from storage—may only be processed with your consent or for the assertion, exercise, or defense of legal claims, or to protect the rights of another natural or legal person, or for reasons of an important public interest of the Union or a member state. Exercising this right may also result in exclusion from the application process.
Right to Data Portability �� Art. 20 GDPR
The right to data portability allows you to receive your personal data in a common, machine-readable format from the data controller, so you can transmit it to another controller if desired. You also have the right to request that your data be directly transmitted from one controller to another, where technically feasible. This right does not apply if the data processing is necessary for the performance of a task carried out in the public interest (Art. 20(3) sentence 2 GDPR).
Right to Object – Art. 21 GDPR
Additionally, you have the right to object to the processing of your personal data. This means you can oppose further processing of your data in specific situations, especially when the processing is based on the performance of a task carried out in the public interest or based on legitimate interests of the controller or a third party. Exceptions to this right are regulated in § 36 BDSG. Exercising this right may lead to exclusion from the application process.
To exercise your right to object, simply send an email to mailto:praesident@julius-kuehn.de.
Right to Complain – Art. 77 GDPR
If you believe that the processing of your personal data by the JKI violates your rights, you have the right to file a complaint with a data protection supervisory authority.
8. Right to lodge a complaint with a supervisory authority
If you fear that your rights have been violated in the collection, processing, or use of your personal data, you can contact the competent data protection supervisory authority (Article 77 GDPR). The supervisory authority will investigate the complaint and inform the data subject of the outcome.
The Federal Commissioner for Data Protection and Freedom of Information
Graurheindorfer Str. 153
53117 Bonn
Phone: 0228/997799-0
poststelle@bfdi.bund.de